Speed and accuracy have always been the most sought-after challenge for business gurus and perfectionists. Due to the technology-led industrial revolution, business process automation has become the main focus area of businesses. Businesses try to excel in their functions by striving to function at optimum speed and absolute accuracy. However, it had been next to impossible to achieve maximum possible speed while maintaining cent percent accuracy as chances of human error tend to rise proportionally with the increase in speed when operations are performed manually. Thanks to technology for turning many impossibilities into opportunities that led to tech-driven innovations, with process automation on top of the list.
Human Resource Department/function is an integral part of any successful business for its tendency to Impact the Company’s bottom line and ensuring that organization must reach its business goals. To do so, HR Department performs many functions including budget control, performance management, employee retention and satisfaction, etc to bridge the gap between employees’ performance and the organization’s strategic objectives. Efficient management of HR function does not only contribute to the corporate decision-making process but also gives firms an edge over their competition. However maximum benefits from the HR system can be achieved by using technology to automate your HR processes.
HR automation has played a pivotal role in changing the HR landscape by enhancing the efficiency of the Human Resource Department. Automated HR processes speed up productivity by swift processing and data sharing. It prevents the loss of time and resources on repetitive and unproductive tasks prone to many errors. Automating the following processes in HR slash down the cost in terms of time, money, and human capital involved in performing tedious tasks.
Important Tools (Processes) of Human Resource Management System (HRMS)
1. Employee Onboarding
Employee onboarding app allows cutting down the use of paper by giving tools to access information, maintain new hire data, employee orientation, and digital collection of documents. A robust onboarding HR tool impacts the readiness and performance of newly inducted employees and has a positive impact on employee engagement and turnover rate. An all-inclusive employee onboarding tool must include features like self-service for new hires, employee data management, and electronic forms and e-signatures, customizable workflows, and goal tracking with multi-user access.
2. Attendance and Leave Management
An automated leave management function simplifies the leave approval process and self-manages the leave balance while giving access to leave balance to both employee and manager. It also provides real-time tracking and provides automated attendance inputs and leave-record for payroll calculation.
3. Timesheet Tracking and Management
Time sheet management tool helps in tracking, monitoring, and measuring employee performance thus giving a clear look at employees’ productivity and efficiency. The information retrieved through timesheets aid in scheduling hiring needs, streamlining payroll by using working hours information and, optimizing workload.
4. Employee Training and Development
The Training and Development tool helps employees and their supervisors in identifying training needs and gives a view of the 360-degree training process. It also helps HR professionals in designing and implementing training programs, solicit training feedback, and gauge the effectiveness of the training process.
5. Performance Management and Appraisal
Automated Performance management tools help managers to track employees’ performance by automated employee timesheets that help in tracking, measuring, and analyzing employees’ performance. An automated performance management system also helps in setting employees’ performance objectives and measuring performance against them. A comprehensive performance management system must include customizable performance review templates 360-degree review options.
6. Payroll Management
By minimizing human intervention payroll toll eliminates the risk of errors and reduces the amount of time consumed in computing by automating the payroll management process. A complete payroll management system improves control over the process by allowing you to constitute tax changes and other legislative requirements without seeking outside help. It also includes employee benefits management plan with assorted options in a single interface.
Important Features of HR-Tech System or HRMS
Many software companies are offering a plethora of HR tools that can be used to automate crucial HR processes. However, the decision to choose from the number of given options should rely on the availability of all must-have features for an automated HR system.
Aids in Decision Making
An automated HR system supports the decision-making process by producing visually articulated reports and dashboards. It allows you to turn insights into demonstrable business growth through lowering HR costs and productivity reports with the help of its decision support system.
Easy Access to Information
A high-tech HR system allows easy access to the information pool relating to employees and HR processes at any given time on multiple devices. Besides creating an accessible and 360-degree visible information channel, it also allows quick integration by synchronizing data with other departments and HR management tools.
Secures HR Data
An automated HR Management System backs up your important data to prevent data loss. It allows you to control and monitor data access and prevent any unauthorized attempt of collection and distribution of information.
Automating HR Processes is an essential need for futuristic companies regardless of their size and employee strength. Many software companies offer HR systems with all-encompassing pre-built apps which are ready to go as soon as you install them. However, you can also get one customized to your organization’s requirements and fitting to your HR processes. The best to choose the Human Resource Management system is to break down the requirements and compiling a comprehensive list of preferred features to find easy-to-implement automated solutions. Automating your HR process will make way for seamless integration without adding to the complexity.
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